assistant

Asking for help doesn't have to be spooky

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While we like to think we have it all together, let’s get real for a minute, we don’t.

The only thing that is really constant in our lives is that the world is always spinning. Things change daily, the outcomes we expected don’t always happen, and sometimes we get extremely overwhelmed. It happens to everyone.

But the most important way to handle the changes in our everyday lives and to still have the lifestyle we want is to ask for help. As hard as it may be, asking for help is crucial to keeping our stress levels down low, getting to use our time how we want to, and still keeping ourselves together. Keep in mind, none of us are self-made.

Time and again we are asked to help people get better control of their daily lives, whether it is handling regular tasks they don’t have time for or just coming into their home to handle projects that overwhelm them. Ideally, this would go smoothly, and people would just celebrate their newly acquired time and organized home. The reality is, sometimes people struggle with letting us help them. But why is it such a struggle to ask and let someone do the things that stress them out?

 

Why people are afraid to ask for help

Does it make me weak if I ask for help?

The answer is, no.

It is easy to ask yourself why someone would rather stay in a stressful and overwhelmed state instead of asking for assistance, but the answer isn’t that simple.  Asking for help seems to depend on the situation. Most people can easily ask for a family member to help them with something around the house, but it isn’t as easy to ask a co-worker or even a stranger for something similar. Why is that?

Asking for help requires a person to be vulnerable, and odds are they are scared that asking will make them look weak or that they will be rejected. The good news is, asking for help doesn’t make you look weak and hearing a no isn’t the end of the world.

One of the most important things to know about asking for help is that it doesn’t mean you aren’t capable of completing the task yourself. Instead, it means that you are using your resources to get the task done quickly and to the best of your ability.

Hearing “no” doesn’t mean that people you asked for help think less of you or that they don’t want to help you. We have somehow turned rejection into a reflection of ourselves, but that isn’t the case. Odds are if you are told no, the person or people you asked for help want to help, they just aren’t able to.

How to ask for help

We all struggle with it, but asking for help is vital to a healthy lifestyle.

We shouldn’t be fearful of asking for assistance for something we cannot or don’t have time to do. To put it in perspective, if your air conditioner quits working during the summer, you probably won’t get out there and try to change the capacitor. Instead, you will rinse off the unit and hope that it is just not getting enough airflow. When that doesn’t work, you will contact a professional to diagnose the problem and repair it. Why does asking your personal assistant to grocery shop or take your pet to the vet have to be any different than calling the repairman?

If you aren’t sure how to ask for help, here are some simple ways to get you started:

  • Change your mindset. When you ask for help, you can’t beat yourself up over it. You can’t tell yourself that you can’t do it or that people will think you are weak. Turn it into a positive. Tell yourself that you are asking for help so that you can have more time for things that matter, like your family.

  • Make it easy to help you. When asking for help, make sure you ask the appropriate person. If you have a LifeSquire personal assistant, you can ask them to shop for you, but asking them to stain your concrete is probably more appropriate for a handyman. Make sure you ask people that have the ability to complete the task so that you set yourself up for success instead of failure.

  • Be direct. Proper communication is key to success when it comes to asking for help. Dropping hints may be easier, but you can’t expect to get the help you need. Instead, communicate clearly what you need to be done, any important information needed to complete the task, and when you want it to be completed.

  • Practice makes perfect. The best way to get used to asking for help is to actually do it. If you find it intimidating, make a list of the things you could need help with and put into practice asking for it. Start slow if you need to.

 

Why people are afraid to give up control

The act of being controlling often comes from fear. But what is there to be scared of? People that have trouble giving up control often have anxiety that if they do not manage certain events, then something bad will happen in the future or the outcome will not be beneficial to them. They feel the only way to be successful in said event or task is to handle it themselves.

Inability to give up control isn’t healthy. People that aren’t comfortable with trusting others to handle tasks or projects are often extremely stressed and very anxious. They spend a lot of time and energy planning, predicting, and preventing outcomes that are different than they originally planned. Unfortunately, the universe isn’t always predictable, and those planned outcomes don’t come with a guarantee.

Giving up control doesn’t just exist in the workplace. For example, LifeSquire personal assistants will wash and fold your laundry. It is perfectly okay to let your assistant know which clothing shouldn’t be put into the dryer or if it needs special care, but telling them not to do any washing because that one article may get handled incorrectly puts more stress on you. There is a lot of trust required to give up control, but it is important to try even if it is slowly. Once you see each task getting completed to your satisfaction, it will get easier and easier.

  • How to give up control

  • If the universe is fickle, and no matter how much you plan the outcome is still unpredictable, it only makes sense that we should give up control. This world is stressful enough without having to manage every detail in our lives. But how do you start giving up something you have done all of your life? Here are some simple ways to get started:

  • Start with simple tasks. You can’t just hand over every task and think you will be able to handle not doing them yourself. Instead, pick something simple to give up. For example, have your assistant go to the grocery store for you and trust them to clean out the expired items in your fridge.

  • Build trust. Trust doesn’t come right away, but when you have the people in your life help you more and more and you see that those tasks you managed before still get done and the world doesn’t stop, you’ll trust them to do more.

  • Imagine the worst-case scenario. When you start to let others handle tasks for you, imagine the worst-case scenario. If you let someone grocery shop for you, what is the worst thing that could happen? They forget your favorite yogurt?

  • Stop doing it yourself. In an ideal world, every task will get done exactly as you would do it, but we are all human and we all make mistakes. If your assistant makes a mistake, don’t just correct it yourself. Instead, let your assistant know what happened and give them a chance to make it right.

  • Communication is key. If you find yourself stressed about a particular task, don’t just tell your assistant to forget it. Instead, communicate, communicate, communicate. Let your assistant know the importance of the task and have them provide you with regular updates. Also, make sure you clearly communicate any important information they need while working on the task.

  • Practice mindfulness. Work on being present in the world. Work on focusing on the now and not what may or may not happen in the future. The reality is, we cannot control every situation, and recognizing that will help you in this process. Consider meditating if you start to feel anxious about a task. Eventually, you will realize that it is okay to not control everything.

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If you need help with the projects and tasks that are keeping you away from doing the things you love, you may need a LifeSquire. Learn more about our personal assistant service by contacting us at info@lifesquire.com.

 

Post written by Deaven Cavnar, Content Marketing Manager

5 Ways a Personal Assistant Can Change Your Life

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Have you ever been lying in bed, knowing how badly you need some rest but you just can’t drift off to dreamland? You lay there going over your to-do list and not knowing how you are going to do it all. Next comes prioritizing what has to be done, because you know you have to make up for the lost sleep. As the days go by, it can turn into an endless cycle of overwhelm. More sleepless nights, less time with the family, and never feeling like you are getting ahead, it doesn’t seem to stop.

From your work life to your personal life, you have so many tasks to accomplish in a week, and unfortunately, none of us can stop time. So, when you are feeling overwhelmed, it is time to consider getting a personal assistant. Your personal assistant will not only help you with your tasks but will give you peace-of-mind.  While there are a ton of things a personal assistant can do for you, here are five ways having one can change your life:

Laundry

Piles and piles of laundry are a burden, and after the washing comes the folding. Ugh. Think about how many hours a week you spend making sure your family doesn’t leave with smelly dirt covered clothing. But, laundry doesn’t have to be dreadful, and not just because you really love the smell of Tide. In fact, you don’t have to do your laundry at all. Your LifeSquire personal assistant is trained to wash and fold your laundry and will follow whatever specifications you want.

The little things

You’d be surprised how much time is spent doing the little things. Researching flights, hotels, reservations, oil changes, waiting for service providers, paying bills, and more add up to hours and hours of your time. Instead of worrying about how you are going to get to Florida to hop on your next cruise vacation, you can focus on having fun. All of these tasks can be delegated to your assistant. The little things are often more a time taker than the major things. Crazy, huh? Giving your assistant the ability to handle the little things, and even anticipate future tasks will take a lot off of your mind.

Answering emails

It’s easy for email to take over your life. From spam mail to important emails, it never seems to stop rolling in. As the emails pile up, there is a good chance you will miss important ones. Instead of rushing through or hitting delete all, delegate email management to your personal assistant. You can set-up an organization system to make sure you see all the important emails, and your assistant can help clear up the inevitable spam.

Event management

Entertaining is a lot of work. Think about how much time you spend scheduling the providers, addressing invitations, collecting RSVPs, and more. And even worse, you get stressed during the event because you aren’t sure things are running right. Did you know your events can be managed by your personal assistant? They will do the scheduling, invitation management, and whatever else needs to be done. On the day of the event, they can also make sure things run smoothly. Stress-free events may never happy, but a personal assistant can help reduce your stress levels.

Work-Life balance

Probably the most important way a personal assistant can change your life is by getting you an appropriate work/life balance. We know, it seems impossible, but we promise it can happen. We spend a lot of our time working and doing chores in our free time which often turns into less time for ourselves, for friends, and family. And when your availability suffers, your relationships also suffer. While we can’t extend the number of hours in the day, we do have a solution. Your personal assistant will give you more time by keeping you on schedule, reducing stress, running errands, school transportation for the kids, shopping, doing your errands, and more.

For more information about personal assistant service, email LifeSquire at info@lifesquire.com.

 

Post written by Deaven Cavnar, Content Marketing Manager

Why technology can’t replace your assistant

Assistant vs Smart Assistants

As technology advances, offices are constantly changing. It’s no lie that smart assistants are rapidly joining the workplace, and they are quite attractive. They offer the freedom to talk to your phone, they will place orders for you, they will research topics for you, they will set-up conference calls without much effort, and they even offer help without having to pay a salary.

And while this all sounds very nice, the reality is that this technology just can’t do it all. Your assistant does way more for you than the Alexas, Siris, and Google Homes of the world. So before you start thinking about cutting that salary, we want to explain why your assistant is more beneficial to you than you think.

The right connection

Building a strong connection with your assistant is important.  With a strong connection comes good communication and mind reading. Ok, so not really mind reading, but instead anticipating your needs. How would it make you feel to have someone that knew exactly what you needed before you even knew it?

For example, your assistant will see on your calendar that you have a meeting with XYZ client and can pull all of the files and history you may need about the client and the topic for the meeting. Instead of having to go to your assistant’s desk and ask for those materials, the materials will be there waiting. This is the kind of connection that is important in the assistant/boss relationship.

With a smart assistant, you have to tell it everything you want and sometimes more. And even after you ask, there is a chance the information it provides will still be inaccurate. Questions have to be said in short, extremely clear sentences instead of in the language you are accustomed to. Your smart assistant can’t read your mind, and it will never shave time off of your day by anticipating your needs.

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Smart assistants just aren’t that smart. There, we said it. How many times have you pulled out your phone and asked Siri a question and she gave you the most random answer? No Siri, I didn’t ask for computer reliability, I asked for company resilience. While Siri does her best, she just can’t keep up.

You can spend your time arguing with your phone about what subject you really need, or you can hand it over to your assistant. Your assistant won’t be holding a magic wand that convinces Siri to look up the right information, but he/she could easily find the information or more for you while you get back to other tasks and forget about your phone.

Until technology gets smart enough to distinguish accents and other speech barriers, you can’t rely on a smart assistant to always find the answers you seek.

Calendar control

When running your own business, your calendar quickly becomes the life source of your job.  Without a proper calendar you could lose track of your meetings, overbook, or constantly stay in a state of confusion. So why not have your smart assistant handle it?

That sounds good in theory, but your smart assistant won’t truly have control of your calendar. Sure it can add and remove tasks off of your schedule, and send reminders, but that is about the extent of it. A good assistant can maintain your schedule, prepare you for meetings, rearrange your schedule when needed, can reschedule canceled appointments, book travel arrangements for upcoming trips, and anticipate all of your needs with calendar access.

Task matters

We don’t have to tell you that your smart assistant abilities are very limited, but we are going to tell you anyway. Having a real assistant provides more benefits to you than an Alexa.

Your assistant will come with a varied background, and with the LifeSquire Academy training program they will know how to help you in both your office and your home.  This type of work can range from making copies, working on projects, doing errands, and so much more.

Since your smart assistant is a piece of technology and it cannot help you with all of your needs. This means that you will be putting in more hours to fulfill them. More work means less family and personal time. That leads to higher stress levels and unhappiness. It’s a spiral that can easily be stopped with support from the right person.   

In the end

You have a lot on your plate, and while a smart assistant is an asset that will benefit your company, it isn’t one that can replace your assistant.  Your assistant is the support system that helps give you your time back, so don’t be lured by the hype of a smart assistant. Until we enter the IRobot era, you need your assistant more than your phone.

If you need help finding the perfect assistant or if you need help training your current assistant, contact LifeSquire, your resource for all things assistant.

 

Post written by Deaven Cavnar, Digital Media Specialist

November is a gift and a reason to be thankful

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As November has snuck its way in, your Facebook and Twitter timelines have been full of reasons why people are thankful. It’s no secret; this is the month to reflect on your life and express why you are grateful. And that is why we think November is one of the most inspirational months of the year.

As much as we’d love to sit at your dining room tables and celebrate Thanksgiving with you, we have families who want to see us. So, we decided to take a few moments to share with you why we are thankful this year. So put down your turkey leg for just a few minutes, and have a read.

 

 “I am thankful for my son, Liam, and husband, Ty! They are my people! I'm also incredibly thankful for my work family and the gift they have given me to be able to work and be apart of the LifeSquire family and still be with Liam.” ~ Lauren

 

“I'm grateful for changing seasons and new beginnings, my dear husband, and my friends and family.” ~ Jalaena

 

“I'm thankful for the two best dogs in the world and a supportive friend group that feels more like family.” ~ Jae

 

“I’m thankful for my dog-son Cash and how much joy he brings us, for the great season OU has been having (knock on wood), for John and how well he takes care of me, and that I have a job that I love to go to every day.”
~ Ally

 

“I'm thankful for friends and family who have shown up and been supportive of me throughout the year. Whether I'm happy or cranky, I have people who are always there.” ~ Katie

 

“I'm thankful for my family and being able to love on so many dogs because of this job.” ~ Liz

 

“This year has been incredibly difficult for me personally.  I'm forever thankful that I'm surrounded by such encouraging family and friends and for all of the grace that they've shown me.” ~ Ashlyn

 

“This year I am most thankful for my daughter. After almost two years in the foster care system, we were finally able to become a forever family. At only two years old, she has taught me more about love, understanding, forgiveness, perseverance, and patience than I had ever known before. She is my most treasured gift, and I will forever be thankful for the opportunity to be her mother.” ~ Brea

 

“I'm thankful for all of the men and women in the armed forces who are away protecting our freedoms, especially during the holidays. I’m thankful for my husband’s health and safety while he is deployed. I’m thankful to be close to my family, for my dogs and my home, and for my friends.”
~ Allison

 

Happy Thanksgiving from our family to yours!

 

Post written by Deaven Cavnar, Digital Media Strategist