LifeSquire Connect

Asking for help doesn't have to be spooky

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While we like to think we have it all together, let’s get real for a minute, we don’t.

The only thing that is really constant in our lives is that the world is always spinning. Things change daily, the outcomes we expected don’t always happen, and sometimes we get extremely overwhelmed. It happens to everyone.

But the most important way to handle the changes in our everyday lives and to still have the lifestyle we want is to ask for help. As hard as it may be, asking for help is crucial to keeping our stress levels down low, getting to use our time how we want to, and still keeping ourselves together. Keep in mind, none of us are self-made.

Time and again we are asked to help people get better control of their daily lives, whether it is handling regular tasks they don’t have time for or just coming into their home to handle projects that overwhelm them. Ideally, this would go smoothly, and people would just celebrate their newly acquired time and organized home. The reality is, sometimes people struggle with letting us help them. But why is it such a struggle to ask and let someone do the things that stress them out?

 

Why people are afraid to ask for help

Does it make me weak if I ask for help?

The answer is, no.

It is easy to ask yourself why someone would rather stay in a stressful and overwhelmed state instead of asking for assistance, but the answer isn’t that simple.  Asking for help seems to depend on the situation. Most people can easily ask for a family member to help them with something around the house, but it isn’t as easy to ask a co-worker or even a stranger for something similar. Why is that?

Asking for help requires a person to be vulnerable, and odds are they are scared that asking will make them look weak or that they will be rejected. The good news is, asking for help doesn’t make you look weak and hearing a no isn’t the end of the world.

One of the most important things to know about asking for help is that it doesn’t mean you aren’t capable of completing the task yourself. Instead, it means that you are using your resources to get the task done quickly and to the best of your ability.

Hearing “no” doesn’t mean that people you asked for help think less of you or that they don’t want to help you. We have somehow turned rejection into a reflection of ourselves, but that isn’t the case. Odds are if you are told no, the person or people you asked for help want to help, they just aren’t able to.

How to ask for help

We all struggle with it, but asking for help is vital to a healthy lifestyle.

We shouldn’t be fearful of asking for assistance for something we cannot or don’t have time to do. To put it in perspective, if your air conditioner quits working during the summer, you probably won’t get out there and try to change the capacitor. Instead, you will rinse off the unit and hope that it is just not getting enough airflow. When that doesn’t work, you will contact a professional to diagnose the problem and repair it. Why does asking your personal assistant to grocery shop or take your pet to the vet have to be any different than calling the repairman?

If you aren’t sure how to ask for help, here are some simple ways to get you started:

  • Change your mindset. When you ask for help, you can’t beat yourself up over it. You can’t tell yourself that you can’t do it or that people will think you are weak. Turn it into a positive. Tell yourself that you are asking for help so that you can have more time for things that matter, like your family.

  • Make it easy to help you. When asking for help, make sure you ask the appropriate person. If you have a LifeSquire personal assistant, you can ask them to shop for you, but asking them to stain your concrete is probably more appropriate for a handyman. Make sure you ask people that have the ability to complete the task so that you set yourself up for success instead of failure.

  • Be direct. Proper communication is key to success when it comes to asking for help. Dropping hints may be easier, but you can’t expect to get the help you need. Instead, communicate clearly what you need to be done, any important information needed to complete the task, and when you want it to be completed.

  • Practice makes perfect. The best way to get used to asking for help is to actually do it. If you find it intimidating, make a list of the things you could need help with and put into practice asking for it. Start slow if you need to.

 

Why people are afraid to give up control

The act of being controlling often comes from fear. But what is there to be scared of? People that have trouble giving up control often have anxiety that if they do not manage certain events, then something bad will happen in the future or the outcome will not be beneficial to them. They feel the only way to be successful in said event or task is to handle it themselves.

Inability to give up control isn’t healthy. People that aren’t comfortable with trusting others to handle tasks or projects are often extremely stressed and very anxious. They spend a lot of time and energy planning, predicting, and preventing outcomes that are different than they originally planned. Unfortunately, the universe isn’t always predictable, and those planned outcomes don’t come with a guarantee.

Giving up control doesn’t just exist in the workplace. For example, LifeSquire personal assistants will wash and fold your laundry. It is perfectly okay to let your assistant know which clothing shouldn’t be put into the dryer or if it needs special care, but telling them not to do any washing because that one article may get handled incorrectly puts more stress on you. There is a lot of trust required to give up control, but it is important to try even if it is slowly. Once you see each task getting completed to your satisfaction, it will get easier and easier.

  • How to give up control

  • If the universe is fickle, and no matter how much you plan the outcome is still unpredictable, it only makes sense that we should give up control. This world is stressful enough without having to manage every detail in our lives. But how do you start giving up something you have done all of your life? Here are some simple ways to get started:

  • Start with simple tasks. You can’t just hand over every task and think you will be able to handle not doing them yourself. Instead, pick something simple to give up. For example, have your assistant go to the grocery store for you and trust them to clean out the expired items in your fridge.

  • Build trust. Trust doesn’t come right away, but when you have the people in your life help you more and more and you see that those tasks you managed before still get done and the world doesn’t stop, you’ll trust them to do more.

  • Imagine the worst-case scenario. When you start to let others handle tasks for you, imagine the worst-case scenario. If you let someone grocery shop for you, what is the worst thing that could happen? They forget your favorite yogurt?

  • Stop doing it yourself. In an ideal world, every task will get done exactly as you would do it, but we are all human and we all make mistakes. If your assistant makes a mistake, don’t just correct it yourself. Instead, let your assistant know what happened and give them a chance to make it right.

  • Communication is key. If you find yourself stressed about a particular task, don’t just tell your assistant to forget it. Instead, communicate, communicate, communicate. Let your assistant know the importance of the task and have them provide you with regular updates. Also, make sure you clearly communicate any important information they need while working on the task.

  • Practice mindfulness. Work on being present in the world. Work on focusing on the now and not what may or may not happen in the future. The reality is, we cannot control every situation, and recognizing that will help you in this process. Consider meditating if you start to feel anxious about a task. Eventually, you will realize that it is okay to not control everything.

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If you need help with the projects and tasks that are keeping you away from doing the things you love, you may need a LifeSquire. Learn more about our personal assistant service by contacting us at info@lifesquire.com.

 

Post written by Deaven Cavnar, Content Marketing Manager

10 ways your rockstar assistant can make your life easier

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When you feel like your case of the Mondays happens every day of the week, you may be suffering from overwhelm. Whether you are just starting a business, running a large corporation, or somewhere in between, the key to minimizing overwhelm is in your office. Not sure what it is? The answer is simple, your assistant.

According to a Gallup study, 39% of business owners work over 60 hours a week. That’s 20 more hours a week than a normal employee.  But how do you cut back on the number of hours you work each week? You delegate to your rockstar assistant.

What a rockstar assistant can do for you

A rockstar assistant can do more than just answer the phone; instead they are an extension of the executive. They often handle all of the day-to-day work and problems in the office, but they can also manage how your work and personal life intermingle. Their goal is to make your life easier, but you will never feel the benefits if you don’t let them in and hand over control. Here are a few things your assistant should be doing for you:

 

Meeting  support

Whether you're leading or attending a meeting, you need support. Your assistant can help support you by preparing any paperwork and materials you need before your meeting. You can also have your assistant attend meetings and take notes for a debriefing when needed.

Inbox filter

How many hours a day do you spend reading, writing, and deleting email? Instead of ignoring your inbox when you’re busy, hand it over to your assistant. Create a system for your assistant to place emails that need your attention, but also empower them to respond to lesser important messages on your behalf.

Manage your schedule

From planning your meetings to your lunch, your assistant should manage your calendar. Always communicate any important dates or messages to your assistant and have them pencil you in. Giving up control of your calendar is stressful, but when managed successfully, it is a huge weight off of your shoulders.

Date planner

Never miss buying a gift or being at a family function when your assistant manages important dates. Hand over your personal calendar and have your assistant keep you informed when a special day is near. You can even send your assistant out to shop for gifts as needed.

Coordinate vendors

When your email isn’t working, or you need an important fix, your assistant should be there. When it comes to working with vendors and coordinating service, have your assistant schedule and meet with all service providers.

Office equipment aficionado

Instead of worrying about learning how to use all of the technology in the office, stick to the basics. Have your assistant learn how to use the equipment and even create easy-to-use training manuals. When you need to fax an important document, or have something scanned, delegate it to your assistant.

Organize your travel

When your meetings require travel, delegate the travel planning to your assistant. Have your assistant handle all of your flight and hotel booking and transportation needs. Before you leave, have your assistant program your transportation details into your favorite app.  If there is a chance your flight may be delayed, have your assistant monitor your travel so that they can make changes and reschedule as needed.

Personal errands

When you’re building a company, time is precious. Sometimes you may need to ask your assistant to handle personal errands or schedule household repairs. Don’t be afraid to ask your assistant to take care of these tasks while you focus on work.

Project finisher

Some projects don’t require you to complete them. Since your assistant is an extension of you, don’t be afraid to delegate some of the projects to them. When you hand over projects, make sure you communicate clearly what is needed and when it is due. Regularly follow-up on the progress of the projects so that you will know the status and can answer any questions that may arise.

Noted notary

Legal documents always require a notary. Having your assistant become a Notary Public in your state will save you a lot of time and added expenses.  

 

Learning curve

Your assistant is extremely important to your well-being and success, but training them isn’t always easy. That is where we come in. LifeSquire has created a professional assistant training program called LifeSquire Academy. When you send your assistant through this program, they not only learn the basics of how to be an assistant, but they will also learn how to meet and anticipate your needs, how to manage their time, how to create professional boundaries, and more. We feel these classes can take your assistant to rockstar level.  For more information, click here.

Need an assistant?

Did you know that it takes approximately 33 or more hours to find and place one employee? It could take even longer when you are looking for a certain set of skills. The time really adds up when you don’t find the perfect fit or the turnover gets high.

LifeSquire Connect goes beyond the typical cookie-cutter staffing agency and finds the perfect assistant (or any other support staff role) for you or your company. We find out what you need from the person in that role and customize our recruiting process to find you the perfect match.  You’re already busy without an assistant; you don’t need to add ‘hire an assistant’ to your to-do list. We can handle that for you. For more information, click here.

 

Post written by Deaven Cavnar, Content Marketing Manager

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Tip Tuesday

Sometimes working with an assistant can be a struggle. We want to help make your working relationship better. Join our weekly Tip Tuesday email list by emailing info@lifesquire.com and letting us know you're interested.

Big changes, new services at LifeSquire

LifeSquire Service

LifeSquire is dedicated to being your assistant resource, and in order to do so we are adding new services to fully encompass that. 

Don’t worry, we will continue to provide you with well-trained and professional personal assistants we always have, but now we are offering so much more.  Take a look at the new services we are offering:

LifeSquire Direct

LifeSquire Direct offers a variety of services that will fulfill the needs of your home or office. We cater to busy individuals, working professionals, and businesses big and small to provide you with top quality personal assistants.

LifeSquire on Demand

Never find yourself in a bind again. LifeSquire on Demand provides immediate assistant service seven days a week. When you use our S.O.S. function, a Squire will stop what they are doing to make sure your task is done right away.

LifeSquire Connect

Finding the wrong employee and turnover gets expensive. LifeSquire Connect draws upon our experience to recruit the right employee to meet your individual needs. Our job placement program will recruit, interview, personality test, and more to ensure we find the right employee to meet your support staff needs.

LifeSquire Academy

Backed by eight years of assistant experience, LifeSquire has developed a professional online or on location training program for your current and aspiring assistants.  Through LifeSquire Academy, your assistant will learn how to meet and exceed your expectations.

 

There will be more information about each of these services to come, but feel free to contact us for more information.

 

Post written by Deaven Cavnar, Content Marketing Manager